Special Projects Coordinator
Oklahoma City, OK 
Posted 27 days ago
Job Description
Special Projects Coordinator (193536)

OU Physicians, subsidiary of OU Medicine, is Oklahoma's largest physician group and encompasses almost every adult and child specialty.

POSITION INFORMATION: Coordinates and carries out new and existing projects or assignments and performs advanced level administrative support duties. Supports leadership ensuring successful outcomes of projects and assignments are completed in a timely manner. This position is split between Cancer Center Administration and OU Physicians' Executive Operations.
  1. Project Coordination. Coordinates and carries out various projects or assignments requiring initiative, independent action and specialized knowledge or expertise. Ensures quality, service, and goals are achieved in a timely manner.
  2. Event Coordination. Coordinates events to include but not limited to creating conference agenda and program material, contacting speakers, assisting with presentations, reserving conference room(s), sending meeting notifications, preparing minutes, requesting AV support or setting up PA system, and ordering catering. May act as facilitator in some circumstances.
  3. Grant/Contract Management. Assumes responsibility for preparing grants and contracts for the department to include collaboration with faculty, staff, and funding agencies to initiate new grants/contracts and process renewals of grants/contracts in a timely manner. Maintains records of all grants/contracts and acts as main contact person for development and routing of the grants/contracts.
  4. Report Preparation. Independently compiles data and prepares various reports for department or supervisor to include but not limited to balanced accounts, verification, clinic, project progress, and management reports. Distributes to the appropriate personnel.
  5. Administrative Coordination. Performs administrative duties to include but not limited to receiving calls and routing to appropriate personnel, serving as a contact person for all department employees or outside public to share information, schedule appointments, make travel arrangements, maintain personnel files, assist new employees with new hire paperwork and access to buildings, computer systems and networks. May assist with personnel selection process.
  6. Supervision. May supervise and train support staff. May select, delegate tasks, conduct performance and evaluations.
  7. As Needed. Performs various duties as needed to successfully fulfill the function of the position.

Education: Bachelor's Degree in Business Administration, Public Health Administration, Health or related field.
Experience: 24 months administrative experience or closely related field and 12 months experience in the field where the vacancy exists.
Equivalent/Substitution: Will accept 48 months of equivalent experience in a closely related field in lieu of a Bachelor's Degree for a total of 84 months related experience.
  • Advanced organization and communication skills
  • Excellent computer skills to include Microsoft Office
  • Ability to make independent decisions and judgment when following broad instructions
  • Ability to plan, coordinate, and prioritize work load
  • Advanced level of analytical, evaluative, and constructive thinking
  • Ability to multi-task in a fast-paced environment.
  • Project management experience strongly preferred.


Job Summary
Start Date
As soon as possible
Employment Term and Type
Regular, Full Time
Required Education
Bachelor's Degree
Required Experience
0 to 1 year
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